Chapter Billing Made Simple
Stop chasing payments. OfficialsBooks centralizes your chapter's invoicing, integrates with Arbiter, and gets your officials paid faster.
Sound Familiar?
Managing a sports officiating chapter shouldn't mean drowning in spreadsheets and payment chaos.
Every Official Submits Their Own Paysheet
Schools receive 2-4 separate invoices per game. Officials wait weeks to get paid. Nobody knows who owes what.
Manual Data Entry From Arbiter
Copying game details, fees, and travel manually into spreadsheets or invoicing software. Hours wasted every week.
Chasing Down Payments
Which schools paid? Which invoices are outstanding? Is that payment for game 1234 or 5678? The guessing game never ends.
One Invoice. One Payment. Done.
OfficialsBooks consolidates all officials on a single invoice per venue per date. Schools pay once, you distribute to officials.
Centralized Chapter Invoicing
- One invoice per venue per date - 8 games, 5 umpires, 1 invoice
- Automatic fee calculation - game fees, travel tiers, portal-to-portal mileage
- Professional PDF invoices - branded with your chapter logo
- Direct pay or chapter pay - flexible payment models
Arbiter Integration
- Import games directly - no more manual data entry
- Auto-match officials - link Arbiter names to your roster
- Sync game notes - import notes for invoice attachments
- Track ArbiterPay - monitor payment status automatically
How It Works
From Arbiter to paid in three simple steps.
Import Games
Connect to Arbiter and import your games with one click. Officials, venues, and fees are automatically populated.
Generate Invoices
Select games and generate professional invoices. All officials on one invoice, all fees calculated automatically.
Get Paid
Send invoices via email. Track payments. Distribute to officials. No more chasing, no more spreadsheets.
Payment Compliance Credentials
Built on enterprise-grade infrastructure powered by Stripe
Simple, Transparent Pricing
Start free as an official. Pay only for what you use. Zero cost in the off-season.
Official
For solo officials
- Self-Service Portal
- View game assignments
- Track earnings
- Schedule C expense tracking
- Get paid from any chapter
- W-9 & 1099 Ready
Chapter Finance
Most PopularKeep your scheduler. Keep your payment flow. Upgrade your billing.
- Unlimited officials
- Arbiter & others integration
- Venue-date invoicing
- W-9 & 1099 Management Enabled
- AI Integration (full control)
- Off-season: $0
Recreation
Youth leagues & rec sports
- Up to 3 leagues/orgs
- Bi-weekly consolidated invoices
- Game management
- Payments included
- Full W-9 & 1099 Tax Compliance
- AI Integration (full control)
- Off-season: $0
- Add league/org +$5/mo
All-in-One
Replaces ArbiterSchedule, assign, and bill in one place.
- Native game scheduling
- Assignment engine
- Availability management
- Centralized invoicing
- Payments included
- Full W-9 & 1099 Tax Compliance
- AI Integration (full control)
Offload Your 1099 Liability. Completely.
One W-9 to OfficialsBooks. Zero 1099s for you. We become your Merchant of Record and handle all tax compliance for official payments.
Stop Paying for Your Software. Start Profiting from It.
Join the OfficialsBooks Partner Program. Refer other chapters with a 2% discount and you earn an 8% recurring commission on base subscriptions. Once your commissions surpass your own subscription cost, we start sending you monthly direct deposits.
View Partner Program"OfficialsBooks transformed how we manage billing. What used to take hours of spreadsheet work now takes minutes. Our schools love getting one clean invoice instead of a pile of paysheets."
Official Self-Service Portal
Officials get their own mobile-friendly dashboard to view assignments, track earnings, and manage expenses for tax season.
- View upcoming and past games
- Track earnings and payment status
- Schedule C expense tracking
Ready to Simplify Your Chapter Billing?
Join chapters who've already streamlined their invoicing. Get started free and see the difference centralized billing makes.