Tax Compliance, Simplified
Stop chasing W-9s. Stop filing 1099s. OfficialsBooks is your Merchant of Record—we handle tax reporting so you don't have to.
The Paradigm Shift
You're not paying dozens of individual officials who each need a W-9. You're paying OfficialsBooks—one vendor, one W-9, complete compliance.
We Are Your Merchant of Record
When you pay through OfficialsBooks, you're paying us—not individual contractors. We assume full responsibility for IRS tax reporting compliance.
- We collect and validate all tax information
- We file all required 1099s with the IRS
- You have zero 1099 filing obligations
Wood Consulting Partners, LLC
d/b/a OfficialsBooks
EIN: 39-4027441
Tax Compliance Fact SheetShare with your accounting department or school board.
Powered by Stripe
Our payment infrastructure is built on Stripe—the same IRS-authorized tax reporting system used by millions of businesses worldwide. Stripe handles KYC verification, W-9 collection, and 1099 filing automatically.
For Schools & Districts
No more W-9 collection. No more 1099 filing. One vendor relationship.
The Old Way
- Collect W-9 from every official before payment
- Track who's been paid how much all year
- File 1099s for anyone over $600
- Hope nothing falls through the cracks
The OfficialsBooks Way
- Pay OfficialsBooks (single vendor relationship)
- Receive itemized receipts for your records
- Download our W-9 once—that's it
- Done. We handle the rest.
Annual Compliance Certificate
Each January, receive a compliance certificate documenting all payments processed through OfficialsBooks, confirming that all required 1099s have been filed with the IRS on your behalf. Complete audit protection.
For Chapters
Streamlined verification. Automatic disbursement. Zero tax paperwork.
The Old Way
- Collect W-9 from every official in your roster
- Store sensitive SSN data in spreadsheets
- File 1099s yourself or pay an accountant
- Chase down officials with expired W-9s
The OfficialsBooks Way
- Officials verify themselves via Stripe
- You never see or store their SSN
- We file all 1099s automatically
- Verification status visible in dashboard
For Officials
Verify once. Get paid by anyone on the platform. Track expenses for Schedule C.
The Old Way
- Send your W-9 to dozens of schools and chapters
- Your SSN floating around in email attachments
- Stored in shared drives and file cabinets
- Track mileage and expenses in spreadsheets
The OfficialsBooks Way
- Verify once through Stripe's secure portal
- Get paid by any school, chapter, or tournament
- Your SSN encrypted, never shared with payers
- Track expenses & mileage for Schedule C
Your responsibility: Officials must maintain verification status to receive payments through OfficialsBooks. If your information changes, update it promptly to avoid payment delays.
Tournament Directors:
Been Paying Officials "The Easy Way"?
Cash, Venmo, checks with no W-9—we get it. But the IRS doesn't. Go legit for $3 per umpire payment. No subscription. No commitment. 40 umpires this weekend? That's $120 for full tax compliance and peace of mind.
Compliance Credentials
Built on enterprise-grade infrastructure that CFOs and finance directors trust.
PCI-DSS Level 1
Highest level of payment card security certification
IRS E-File Authorized
Authorized to file 1099s electronically with the IRS
SOC 2 Type II
Audited controls for security, availability, and confidentiality
KYC/AML Verified
Know Your Customer and Anti-Money Laundering compliance
OFAC Screened
Real-time sanctions screening on all transactions
7-Year Retention
Audit-ready records maintained for IRS compliance period
What Are You Waiting For?
Tax compliance is built into OfficialsBooks at no additional cost. Stop chasing W-9s. Stop filing 1099s. Start using the platform that handles it all.
officialsbooks.com