Privacy Policy
Last updated: January 2025
This Privacy Policy describes how Wood Consulting Partners, LLC, doing business as OfficialsBooks ("we," "us," or "our"), collects, uses, and shares information about you when you use our platform. By using OfficialsBooks, you agree to the collection and use of information in accordance with this policy.
Information We Collect
OfficialsBooks collects information you provide directly, including:
- Account information (name, email)
- Organization and chapter details
- Game and assignment data imported from scheduling platforms
- Invoice and billing information
- Expense records for Schedule C reporting
How We Use Your Information
We use your information to:
- Provide and maintain the OfficialsBooks service
- Generate invoices and track payments
- Send service-related communications
- Improve our platform based on usage patterns
- Comply with legal obligations
How We Share Information
We do not sell your personal information. We may share your information with:
- Service providers who assist in operating our platform (hosting, email delivery)
- Payment processors when you use payment features
- Law enforcement when required by law
Business Transfers and Corporate Changes
In the event that Wood Consulting Partners, LLC is involved in a merger, acquisition, bankruptcy, change of control, or a reorganization or spin-off of the OfficialsBooks service, your information may be sold or transferred as part of that transaction. You acknowledge that such transfers may occur and that any acquirer or successor of the OfficialsBooks service may continue to use your personal information as set forth in this Privacy Policy.
Data Security
We implement industry-standard security measures to protect your data, including encryption at rest and in transit. Sensitive information like tax IDs is encrypted in our database. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
Third-Party Integrations
Our Service may integrate with third-party platforms (such as ArbiterSports). If you authorize us to import data from these services, the collection and use of that data on their end is governed by their respective privacy policies. We encourage you to review the privacy policies of any third-party services you connect to OfficialsBooks.
Data Retention
We retain your information for as long as your account is active or as needed to provide you services. You may request deletion of your data at any time. We may retain certain information as required by law or for legitimate business purposes.
Cookies and Analytics
We use essential cookies to keep you logged into the service and maintain your session. For analytics, we use Umami, a privacy-focused platform that helps us understand site usage without using tracking cookies or collecting personal information. No analytics data is shared with third parties.
Your Rights
Depending on your location, you may have certain rights regarding your personal information, including:
- Access to your personal information
- Correction of inaccurate data
- Deletion of your data
- Export of your data in a portable format
Contact Us
If you have questions about this Privacy Policy, please contact us at privacy@officialsbooks.com.
Wood Consulting Partners, LLC
Austin, Texas