Chapter Finance
Keep using Arbiter for scheduling. Let OfficialsBooks handle the billing.
You pay dues. You work scrimmages. You ARE the chapter.
Shouldn't your chapter work for you?
Simple, Usage-Based Pricing
14-day trial, no credit card required
Example: 750 Games Over 4 Months
But wait—what does $1/game replace?
Many chapters already pay someone $1/game to process paysheets manually. You're not adding a cost—you're replacing manual labor with automation.
Umpires: Are you handling game paysheets yourself on game day? Tracking down payments for weeks afterward? With OfficialsBooks, those days are over—you get your time back.
Choose Your Level of Service
| Plan | You Handle | We Handle | Price |
|---|---|---|---|
| Chapter Finance You are here | Payments, W-9s, 1099s | Invoicing, Arbiter sync, tracking | $1/game + $19.99/mo |
| Recreation | Nothing | Everything end-to-end (up to 3 leagues/orgs) | $30/mo + $3/official |
| All-in-One | Nothing | Scheduling + billing + payments | $99/mo + $3/official |
Chapter Finance is ideal for chapters that already have their payment workflow figured out and just want professional invoicing without the manual labor.
Which Chapter Are You?
Whether you have centralized billing or not, OfficialsBooks transforms how your chapter operates.
You Have Centralized Billing
Your current state:
- Paying someone ~$1/game to process paysheets
- Manual data entry from Arbiter
- Volunteer burnout is real
With OfficialsBooks:
- Same $1/game cost—but automated
- Arbiter integration eliminates data entry
- That volunteer can go back to umpiring
Net new cost:
~$80/season
Just the platform fee
Each Umpire Bills Separately
Your current state:
- Paper invoices handed to coaches
- Hope it reaches the AD's desk
- Hope it gets processed and paid
- Chase missing payments for weeks
The hidden cost:
OfficialsBooks cost:
~$830/season
vs. $3,000+ in wasted umpire time
Your Chapter Should Work For You
You pay dues. You work scrimmages. Your time and money fund this chapter. When billing is chaotic, you subsidize the inefficiency—with your time chasing payments, with your unpaid invoices, with your frustration.
One Invoice
Schools get one clean invoice per venue per date. Not 3-4 paper invoices from different umpires.
One Payment
Schools pay once. Chapter distributes. No more "which check was for which game?"
Zero Chasing
Professional invoices get paid. Track everything in one place. Your time stays yours.
Everything You Need
Keep using Arbiter for scheduling. OfficialsBooks handles the financial side.
Unlimited Officials
No per-official fees. Add your entire roster without worrying about seat limits.
Arbiter Integration
Import games directly. No manual data entry. Officials, venues, and fees populated automatically.
Venue-Date Invoicing
One invoice per venue per date. 8 games, 5 umpires, 1 invoice. Schools love the simplicity.
Travel Fee Calculation
Automatic mileage tiers, portal-to-portal calculations. Never manually calculate travel again.
W-9 & 1099 Management
Collect W-9s digitally. Track payments for 1099 reporting at year-end.
Payment Tracking
Track which schools have paid, which invoices are outstanding. Reconcile payments easily.
Dues Manager
Do your officials work scrimmages in exchange for dues? That's "barter income" under IRS rules and must be reported on their 1099.
Dues Manager automatically tracks scrimmage credits, calculates barter income, and includes it in year-end 1099 reporting.
What it tracks:
- Dues owed vs. scrimmage credits earned
- Barter income for 1099 aggregation
- Net-zero ledger for treasurer
- Audit-ready compliance reports
Join the Partner Program
Refer other chapters and earn 8% commission on their base subscriptions. Your commissions become credits against your own bill—or cash in your pocket.
Learn About Partner ProgramReady to Run Your Chapter Like a Business?
Start your free trial today. See how much time—and sanity—you'll save.